Program Manager

Ashby Ponds - Ashburn, VA
Job Category
CC Program Mgr


Job ID
Posting Date


ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.

1.       Maintain the Erickson Living’s philosophy and “Vision” statement.

2.       Provides an environment that promotes and supports an active, healthy and independent lifestyle in accordance with the abilities of each individual resident.

3.       Plan, develop, organize, implement, evaluate and direct the activity programs of Continuing Care.

4.       Knowledge of dementia and the ability to adapt programming based on the level of resident’s impairment.

5.       Assesses residents’ needs and limitations on an on-going basis for program planning and writing assessment forms and MDS. Interacts directly with residents and family when able, to gather information for assessments, MDS and care plans.

6.       Provides proper documentation including daily attendance sheets, quarterly progress notes, assessments forms, and MDS as necessary. 

7.       Review resident assessments completed by EC Program Assistants to ensure appropriate and preference based programming.

8.       Participates and or designate appropriate staff to participate in Interdisciplinary Team Care Planning process.

9.       Responsible for marketing EC programming philosophy internally and externally to residents, families and staff.

10.   Provides oversight of delivery of customized, individualized resident services. Creates monthly EC activity calendar to be displayed on each nursing unit and in each resident’s room.

11.   Responsible for developing, administering and coordinating departmental policies and procedures and conducts on-going review of these policies.

12.   Design and plan therapeutic and recreational activity programs using own skill areas of specialty.

13.   Determine the need for activity supplies, identify vendors, generate supply lists, order supplies, label and distribute supplies where needed. 

14.   Interview, hire, supervise, evaluate, and fire activity department staff.

15.   Supervise Activity staff members daily.

16.   Assumes responsibility for own professional growth and development; plans and/or participates in conferences and classes to improve knowledge and practice in resident care; attends in-service programs that are provided to facilitate compliance with government regulations.

17.   Seeks outside resources, as needed, through universities, community and professional networks.  Provide oversight of outside groups which provide on-site educational and recreational programs.

18.   Ensures that EC program staff complies with Federal, State and County requirements related to activity program documentation, including daily attendance, monthly calendars, progress note, MDS and Care Plans.

19.   Participates in yearly budget planning process; identifying and justifying payroll and department supply needs.  Submit to Administrator of Continuing Care for review, recommendations and approval.

20.   Maintains current written records of department expenditures and assures the adequate financial records and cost reports are submitted upon request as necessary including monthly variance reporting.

21.   Educates staff and volunteers regarding resident’s abilities and limitations, psychosocial needs and therapeutic interventions during in-service training and staff meeting.  Serve as a resource person and role model for others.

22.   Develops, conducts and documents in-service programs for staff and volunteers specific to their needs and experience to include regulatory training requirements.

23.   Creates partnerships with all departments to stimulate and promote a social and home-like atmosphere resulting in a warm and inspirational environment for residents which creates community, celebrates life and allows them to share their gifts.

24.   Participates in EC Quality Improvement Process, operations team meetings, financial reviews and all other meetings as appropriate.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


1.       Sincere interest and desire to work with Continuing Care residents.

2.       Basic knowledge of the physical, psychosocial, social and spiritual aspects of the aging process.

3.       Flexible work schedule including weekends and evenings as appropriate.

4.       Good organizational skills and problem solving ability.

5.       Possesses team player attitude.

6.       Ability to create resident preference based activity program.

7.       Ability to multi-task with exceptional time management skills.

8.       Responsible for maintaining and adhering to allocated budget.

9.       Understanding of the dementia process and its impact on activity programming